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TERMS AND CONDITIONS

Each guest travelling with Nautilus Aviation accepts the below listed terms and conditions.
Aircraft 
  • Aircraft tasked for tourism flights are allocated by Nautilus Aviation.
  • Aircraft for charter flights may be selected by the client – subject to availability, task appropriateness and combined weights of passenger and luggage complying with aircraft specifications.
Booking Conditions
  • Commencing December 17, 2021 (Or before based on QLD Government direction) all passengers 16 and over are required to show proof of being fully vaccinated against COVID-19 at check-in for all Nautilus Aviation, GBR Helicopter and HeliFish services to travel.
  • All charter flights are confirmed subject to availability and weather.
  • All tours are confirmed subject to availability, weather and achieved booking minimums.  
  • Single passenger bookings are welcome, however all listed tours require a minimum of two (2) passengers
  • In accordance with Civil Aviation Safety Authority CAAP 235-1 (para.11) all passengers are required to provide full name, accurate weight and baggage details prior to their flight.
  • Seat allocation for scheduled flights (non-exclusive) are decided based on weight and balance and at the discretion of the pilot or ground crew to ensure the safe carriage of all passengers.
  • Reservations are held only when weights are received and full payment is made – unless credit facilities have previously been arranged.
Check-In
  • Nautilus Aviation recommends arriving at your departure location no less than 15 minutes prior to flight.
  • Upon check-in, passengers will receive mandatory safety briefing and for Covid19 contact screening purposes, thermal screening and wellness questionnaire. 
  • Commencing December 17, 2021 all passengers 16 and over are required to show proof of being fully vaccinated against COVID-19 at check in. All passengers 16 and over can prove vaccination status by way of their COVID-19 digital vaccination certificate linked to the Territory Check In app or Medicare app or a printed copy of your COVID-19 digital vaccination certificate, your immunisation history statement, or your international COVID-19 vaccination certificate.
Children and Infants
  • Children 3 years and above are legally required to be seated in their own seat and are therefore required to pay the full ticket price.
  • Children aged 3 years to 13 years must be accompanied by an adult on all flights.
  • Children under the age of 3 are classified an infant and may travel free of charge.
  • At the time of booking, please advise if travelling with infants as additional seating regulations apply.
  • Under Australian regulations, an infant is a passenger who has not reached their 3rd birthday. 
  • Routinely one (1) infant (under 3 years of age) is permitted per flight and may travel free of charge when seated on a parent’s/guardians lap with a company provided infant seat belt restraint. 
  • If travelling with more than one infant please contact the Office.
  • Regarding luggage, prams and seat capsules for infants, please refer to Luggage Allowance’.
Conditions of Carriage
  • Although all care is taken, Nautilus Aviation accepts no responsibility for loss or damage to personal belongings, luggage or personal injury due to events beyond our control and will not be liable for additional expenses or inconvenience arising from, or incidental to, any delay in service.
  • Nautilus Aviation works in conjunction with other tour operators and is not liable for other operator’s acts or omissions, whether negligent or otherwise. Travel and admissions will be subject to the conditions imposed by these operators, which may limit or exclude liability for personal injury or property damage.
  • For terms and conditions of partnered tour operators, please refer to relevant website.
Covid Safe Information
  • To mitigate the risk of Covid19, Nautilus Aviation, GBR Helicopters and HeliFish have implemented a range of additional safety measures including requirement for all staff to be fully vaccinated, all passengers to be fully vaccinated, thermal screening upon check-in and the Queensland Government (Check in QLD) app at our Cairns, Port Douglas, Townsville & Horn Island bases and the Northern Territory Government (The Territory Check In) app at our Darwin bases for required contact tracing. 
  • For further information, please click on the link: Covid Safe Information.
Credit Cards
  • Payments made by credit card will incur a surcharge. 
  • The surcharge incurred is that set by the corresponding financial institution at the time of booking. 
  • Amex, Visa and MasterCard will incur a 1.5% surcharge
Dive/Fly Policy
  • Quicksilver Cruises and Great Adventures conduct on board dive briefings on the cruise to the outer reef. Passengers wishing to enjoy a helicopter flight and dive activities (Intro, Certified or Ocean Walker) with both vessels, must book the ‘Cruise/Fly’ or Cruise/Cruise + 10 Minute Scenic’ packages.
  • Passengers travelling with Down Under Cruise & Dive and Sunlover Reef Cruises are open to book all packages
EMC
  • EMC is an Environment Management Charge payable to the Great Barrier Reef Marine Park Authority. 
  • When applicable the EMC applies to all adults and children 4 years and over entering the Great Barrier Reef World Heritage area.
Flight Cancellation

  • By Nautilus Aviation
  • Flights are subject to Management and/or pilot discretion, weather, air-traffic control and availability.
  • The decision of the pilot in command is final with regards to cancelling a flight due to inclement weather and/or the refusal of the passenger/s if the passenger/s are deemed unfit for flight. 
  • In the event of bad weather, providing there is availability, date changes are welcome or in the worst-case scenario, cancellations with full refund.
Flight Cancellation

  • By Customer
  • Flight cancellations require a minimum notification of 48 hours prior to departure.
  • Cancellation notice of 48hours is required for a full refund claim and 24-48 hours, for a 50% refund claim.
  • No refund applies if booking is cancelled inside 24 hours.
  • All passengers that can’t provide vaccination certificate at check- in as per requirement will be declined travel and be charged a 100% cancellation fee.
  • In the event of passenger illness, with medical certificate, Nautilus Aviation will reschedule the flight. 
Flight Cancellation

  • By ‘Other’
  • Nautilus Aviation accepts no responsibility for any expenses incurred by a passenger as a result of any domestic/international flight delay, reschedules, alterations, poor weather or unscheduled maintenance.
  • Where possible, Nautilus Aviation will attempt to delay the departure of flights providing it does not affect other passengers, products and connecting flights.  
  • Where a flight cannot be held resulting in a private charter being required, the flight is subject to availability and will incur an additional cost.
  • It is recommended that all passengers take out travel insurance to cover any unforeseen circumstances.
Flight Paths and Schedules
  • Nautilus Aviation endeavors to deliver all flights as described on our website or other collateral. 
  • Due to pilot discretion, weather, Air Traffic Control and other operational considerations beyond our control, flight paths and flight times may at times vary.  For these reasons, Nautilus Aviation cannot guarantee exact arrival and departure times and will therefore not be liable for additional expenses arising from, or incidental to, any delay in service as outlined in our *Conditions of Carriage.
Fuel Surcharge
  • With fluctuations in world oil prices, it may be necessary to apply a fuel surcharge to the ticket price. In such cases, any charge will be collected on departure. No fuel surcharge is presently applicable.
Gift Vouchers
  • To redeem, the gift voucher (or voucher number) is required upon booking and bookings are essential.
  • Gift vouchers are non-refundable and may not be redeemed for cash.
  • The expiration date of all gift vouchers is three (3) years from the date printed.  The flight must be booked and used within this timeframe. 
Hotel Transfers 

  • Free of Charge
  • Subject to availability, Nautilus Aviation’s courtesy shuttle service is available for select tours and hotels.
  • Packages ex Cairns: includes hotel transfers for Scenic Flights, Exclusive Getaways and packages Cairns In A Day for customers travelling from Cairns and Northern Beaches (up to & including Palm Cove).
  • Packages ex Port Douglas: includes hotel transfers for Scenic Flights & Exclusive Getaways. 
Hotel Transfers 

  • Additional 
  • Reef Partnered Helicopter/Cruise Packages ex Cairns & Port Douglas: Transfers for all ‘Fly/Cruise’, ‘Cruise/Fly’, ‘Fly/Fly’ & ‘Cruise + 10 Minute Scenic’ packages with Down Under Cruise & Dive, Green Island, Great Adventures, Sunlover Reef Cruises and Quicksilver Cruises are additional.
  • Port Douglas Transfers: Private transfers to/from Port Douglas-Cairns are priced on vehicle size.  
  • For hotel transfer prices, please contact the Office.
Insurance 
  • Nautilus Aviation carries insurance for all operations undertaken including passenger liability insurance, as required by Australian Aviation Law.
Luggage Allowance

  • Resort Stays
  • Charters
  • Helicopters have a limited capacity for the carrying of luggage. It is for this reason all passengers are restricted to a maximum allowance of 15kg per person (including hand luggage).
  • Permissions to carry additional luggage for infants is subject to the combined weight (passengers and luggage) being under aircraft specifications on the day of travel. Full size prams do not fit in luggage compartments and capsules/child seats cannot be fitted in the helicopter.
  • Due to the size and dimensions of helicopter cargo compartments, luggage is required to be packed into 1x carry on size case or soft duffle bag per person. 
  • Please note, excess luggage may be stored at the Nautilus Aviation Office.
 Darwin Operations
  • All helicopter flights and tours ex Darwin are operated under the HeliFish AOC.
Office Hours
  • Office: 0800am to 1700pm
Passenger Refusal
  • In accordance with Australian Aviation Law, Nautilus Aviation reserves the right to refuse any passenger who, in the opinion of the pilot in command, may provide a hazard to the flight or to the safety and comfort of other passengers. 
  • Passengers may be refused for reasons including, but not limited to: erratic, offensive or threatening behaviour; perceived intoxication; or implied risk to the safety of the flight.
  • Nautilus Aviation supports the decision of its pilots and staff members who decide to refuse a passenger. 
  • In the event a passenger is refused, full charges may apply.
Passenger Weights
  • Helicopters (as with all light aircraft) are subject to strict weight specifications per aircraft type.
  • Accurate individual passenger weights and accompanying carryon luggage MUST be advised upon booking. 
  • It is a legal requirement for all passengers and luggage to be weighed at the time of check-in. Weight variances greater than 10% may incur an additional fee and/or luggage allowance may be further reduced.
  • Nautilus Aviation operate a fleet of helicopters with individual specifications. The maximum single seat payload is 130KG.  For passengers exceeding 130KG, aircraft seating four or more (4+) passengers are required for private charters and for listed tours and packages, an additional seat at 50% of ticket price may need to be purchased for passenger comfort and aircraft weight and balance. 
Pregnant Passengers
  • Pregnant passengers are welcome to enjoy all flights at their own discretion.
  • Nautilus Aviation advises passengers to consult their doctor prior to making a reservation and that seatbelts must be worn at all times during the flight.
Prices
  • Fares are listed per person, in Australian currency (AUD) and are inclusive of GST.  
  • All rates listed on the website are current year and valid 01 April to 31 March annually. 
Refunds
  • Cancellation notice of 48hours is required for a full refund claim and 24-48 hours, for a 50% refund claim.
  • No refund applies if the booking is cancelled inside 24 hours.
  • If passengers do not show for a pick-up or flight, a full 100% cancellation fee applies. If the flight is booked through a third-party website or agent, the third-party will be contacted and notified of applicable charges.
  • If a segment of a paid tour was experienced e.g. the helicopter portion or cruise portion of the ‘Fly/Cruise’, ‘Cruise/Fly’ or ‘Cruise + 10 Minute Scenic’, the component not experienced will be refunded, not both.
Safety
  • The safety of our passengers, crew and aircraft is our number one priority, with no exception.  
  • The decision of the pilot in command is final with regard to the carriage of luggage, seat allocation and whether a flight is to proceed during times of inclement weather.
  • All passengers will receive a safety briefing prior departure.
  • When flying over water all passengers must wear a life jacket for the duration of the flight.
  • Strictly no smoking in or around the helicopter at any time.
Special Assistance
  • At the time of booking, please advise if travelling with passengers requiring special assistance as additional seating regulations apply.
  • Please note, collapsible wheelchairs can only be carried on select aircraft and due to WHS requirements, staff are unable to lift any passengers. 
Sand Cay Experiences

  • Vlasoff Cay
  • Undine Cay
  • Vlasoff and Undine Sand Cay are public sand cays that are subject to weather, tides and public occupancy.
  • If occupied on arrival, Nautilus Aviation reserve the right to visit an alternative site.  
  • At the time of booking, alternative arrangements are discussed and confirmed prior to flight.
Tour Partners
  • For the specific product information and terms and conditions of partnered tour providers, please visit their individual website or contact the operator directly. 
You Fly
  • Participants are required to be proficient in the English language.
  • Minimum age of participants is 15 years old and maximum individual body weight is 100KG – passengers exceeding 100KG can upgrade their aircraft at an additional cost. 
  • Photo identification must be provided and match the name(s) on the booking confirmation.
  • Nil alcohol is to be consumed at least eight (8) hours prior and accompanying passengers are not permitted.
  • Family and friends may watch from a designated viewing area (depending on location).  
*Other
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